Pack 99 By-Laws 2008-2009
ARTICLE I
Pack 99 By-Laws 2008-2009
ARTICLE I
NAME
The name of this committee shall be the CUB SCOUT PACK 99 EXECUTIVE COMMITTEE.
ARTICLE II
PURPOSE
The purpose of this committee shall be to:
1. The Pack Committee functions as an administration and support organization for the Pack. The Pack Committee takes care of the non-program issues surrounding the Pack. For example: newsletters, Pack funds, fund raising activities, membership drives and Pack coordination, activity permits and coordination, advancement records, procurement and maintenance of Pack equipment.
2. The Pack Committee is responsible for Budgeting, planning, implementing and evaluating the program.
3. Review and approval of all committee members.
4. Review and approval of Cub Master, Assistant Cub Masters, Den Leaders, and Assistant Den Leaders.
ARTICLE III
MEMBERSHIP
Section1. At least 51 percent of the voting members shall be parents of registered children participating Cub Scout Pack 99.
Section 2. Members shall serve for a one-year term.
Section 3. Each member shall have one vote.
KEY COMMITTEE POSITIONS will include the following:
Committee Chairman
Secretary
Treasurer
Advancement Chairman
Registration and Training Chairman
Activity Chairman
Public Relations Chairman
Friends of Pack 99 Chairman
Committee positions must be approved by the committee by 5 of the sitting members or, in the event that a chair is vacant, by majority vote of the active members.
Other Committee Positions. In addition to the Key Committee Positions, the Pack Committee will seek persons to carry out numerous other tasks such as: Uniform Exchange, Ceremonies Coordinator, Awards/Incentives, Transportation Coordinator, Summer Camp Coordinator, Leader Training Coordinator, Data Processing Coordinator, etc.
ARTICLE V
MEETING AND QUORUM
The Key Committee Officers shall meet regularly to discuss Pack Business. Meetings shall be scheduled by the Pack Committee Chairman who will provide a written agenda at least 10 days in advance. The meetings shall be open to parents, registered members of Pack 99 and non-key Committee officers, however, only the key Committee personnel -- as defined in Rule 3 above -- will have the authority to vote. A quorum will exist when any five of the eight key committee officers are present.
Meetings are permissible without a quorum, however, no matters requiring a vote may be decided.
ARTICLE VI
AMENDMENT
The bylaws may be amended at any regular meeting by a two-thirds vote of the membership. The Amendment must be presented to the Committee Chair prior to the meeting in writing, so that it may be placed on the Agenda.
ARTICLE VII
DUTIES OF OFFICERS
Section 1. It shall be the duty of the chairperson to preside at all meetings.
Section 2. In the absence or disability of the chairperson, the Secretary shall assume the duties of the chairperson.
Section 3. Should both senior officers be unavailable, the
a committee member will be chosen to keep the minutes of all meetings, as well as send notices of meetings and/or agenda attend to correspondence and send out publicity as directed.
ARTICLE VIII
SUBCOMMITTEES
Subcommittees shall be appointed as required to promote the objectives of the Pack committee
ARTICLE IX
SECTION I: CONDUCT OF MEETINGS
Meeting will follow Parliamentary Procedure as presecribed below:
AGENDA
The following is the agenda for organizations that are governed by Robert's Rules of Order Newly Revised:
The agenda shall follows very specific format.
1. Approval of minutes
The minutes are printed and distributed to the members before the meeting. The minutes do not need to be read during the meeting. It is adequate for the presiding officer to say: Are there any corrections to the minutes as printed and distributed? (Pause) Hearing none, if there is no objection, the minutes are approved as printed.
2. Reports Committee Members
The member’s reports are given in the order that the membes are listed in the bylaws.
Special committees are committees set up to perform a specific task. They remain in existence for as long as they need to perform the task. After they have given their final report, they cease to exist.
3. Special Orders (order from governing documents)
4. Unfinished business
5. New business
SECTION II : Decorum of Meetings
1. Members will confine remarks to the merits of the pending question
2. Members will refraining from attacking a member's motives
3. Addressing all remarks through the chair
4. Avoiding the use of members´ names
5. Refraining from speaking adversely on a prior action not pending
In other words, when we are finished with an issue, let it go, so can move on to other business.
6. Refraining from speaking against one's own motion
7.
8. Refraining from disturbing the assembly
SECTION III: PROCESSING A MOTION:
1. Only Committee Members can makes a Motion
2. All Motions will be in writing and submitted to the Committee Chair prior to a meeting so that the motion can be added to the Agenda
3. The member who made the motion has the first right to speak on the motion.
4. A second Committee member may second the Motion.
5. The Chair will state the Motion, Therefore Formally Placing It Before the Assembly
ARTICLE X
PACK FINANCES
It is the sole responsibility of the Pack Committee for Budgeting,
Should a need arise to obtain committee approval of an expenditure on an expedited basis, the Committee Chairman shall be authorized to contact the other key committee officers by telephone to discuss the matter and conduct a vote. In any such instance where a telephone vote has been conducted, the results of that vote shall be ratified at the next regular Committee meeting.
Parents shall be responsible for ensuring the transportation of their sons to campouts and other Pack activities. Carpools will be coordinated wherever possible, however the ultimate responsibility will lie with the parents. All drivers must carry liability insurance of at least $50,000 (each person), $100,000 (each accident) and $50,000 (property damage). All riders must wear seat belts while traveling as required by
The Cubmaster shall have the authority and discretion to suspend any boy who refuses to carry out the instructions of the Cubmaster or his designated representative. In the event such a suspension occurs, the parents/guardians of the boy will be contacted immediately and will be required to make arrangements to take custody of the boy. The Pack shall not be liable for any costs involved; these will be solely the parents/guardians' responsibility. Any boy who has been suspended may be reinstated at the discretion of the Cubmaster, but only after the boy and his parents have discussed the situation in detail with the Scoutmaster and are prepared to recommend a course of action to ensure that the behavior will not be repeated.
The parents are responsible for picking up their sons after a Cubactivity or, at least, to be home when the Scout is dropped of f by the Pack. The Pack will not leave a Scout at home after a Pack activity unless a responsible adult is present. If a boy is to be dropped off somewhere other than his residence address or to be picked up by someone other than a family member or the parent of another Scout in the Pack, the adult leader must be informed by the parent in writing prior to the Pack activity (e.g., a note on the permission slip for that activity).
2. Uniform--shirt, pants, socks, belt: $45-55.00
- The Pack maintains a uniform exchange.
- Parents and Scouts are encouraged to donate used uniform items to the Pack (with the appropriate patches still sewed on-the Troop will supply the patches for the new shirts)
3. Summer Camp costs approx. $165.00. Each Scout will be encouraged to earn this money himself through participation in Pack fund raisers or his own enterprise.
4. Each Scout shall pay for his own food for each campout or other activity. Dens will assume responsibility for purchasing their food for campouts. One person shall buy the food and the other Den members shall reimburse him for the expense before the campout. The Pack shall not be involved in reimbursing Scouts for food expenses.
5. Each Scout shall be strongly encouraged to acquire his own tent as soon as possible.
EXPENSES: PACK
The Pack shall be responsible for paying the following expenses:
1. Pack Registration (annually)
2. Boy's Life (annually).
3. Pack Insurance (annually)
4. Pack equipment (as needed).
5. Advancement pins, merit badges, etc.
6. Summer Camp fee for adult leaders.
7. Leadership Training Costs for selected Scouts from the Pack.
8. Neckerchief, Pack and Council Uniform insignia for new Scouts.
FUND RAISING
1. Fund raising sufficient to support the Pack is the responsibility of each Scout and his parent. This obligation shall be separate and distinct from a Scout's weekly dues requirement. Scouts may choose to satisfy the obligation by participating in Pack fund-raisers, through their own or their family's contributions or some combination of these alternatives.
2. All Scouts in the Pack will be afforded ample opportunities to participate in fund raisers and other projects to earn enough money to meet this requirement, thus ensuring the Pack’s ability to meet its obligations. Fund raising activities shall be supervised by the Executive Committee and will be conducted as needed. These activities will include recycling drives, sales of home safety items, hike-a-thons, car washes and other activities agreed to by the Pack Committee officers.
4. Individual Scout's Fund moneys are Pack moneys designated for use by individual Scouts for summer camp, other campout fees, weekly dues payments and, with the written authorization from a parent and Scoutmaster approval, for other camping or Scouting related expenses. Individual Scout Fund money earned by any Scout and not used by the time that Scout leaves the Troop shall be returned to the Pack Fund.
CUBMASTER'S FUND
1. A fund of $100.00 may be maintained by the Cubmaster out of Pack funds as working capital.
2. This fund shall be replenished by the Treasurer only upon presentation of receipt(s)
INQUIRIES AND COMPLAINTS
All complaints and/or inquiries shall be directed to the Committee Chairman.
An annual Parents Meeting will be convened by the Pack Committee Chairman in late October. The purpose of the meeting is to approve plans for the ensuing year, including the next year's Activity Calendar, proposed budget and associated fund-raising activities, approve key Committee officers, adult leaders and Pack By-Laws. This meeting is mandatory for the parents/guardians of all boys currently registered with the Pack. Anyone who is unable to attend the meeting must notify the Committee Chairman in advance.
The By-Laws as set forth above were reviewed by the Pack Committee and approved by a majority vote of the Committee on